Application Process Automation for Esteemed Educational Institution

The organization conducts an annual competitive examination to assess thousands of aspirants for the role of Cost Accountants.

The examination procedure involves the processing of application forms – both online and hard copies, followed by creating a homogeneous database and concluding it with the distribution of ready to use admit cards.

The lifespan of the process, from the time of application to the dispatch of documents to the right recipient is aimed at less than 30 days.

The application of manual method and the involvement of multiple vendors to carry out various parts of the process like scanning documents, extracting database from the forms – both online and hard copies, creating a database on the basis of filters like location, area of examination centre, the printing of hall tickets and hall stickers, etc. led to a threat to the security of the documents, raised the costs involved, and more than often caused a delay in the process.
Definitely not the situation a premier organization appreciated.

The managed scanning and digitization of the hard copy forms into PDF files insured painless data extraction.
Two desktop applications – i-form and intellisplit – were applied for data extraction and creation of a homogeneous hybrid data.

Roll numbers were assigned and aligned with the hall sticker numbers, by classifying them by location, examination centre, etc. A managed copying and printing service was engaged for printing hall tickets and hall stickers.

The streamlining of the process was achieved through a single-window system and a single vendor support, within a total span of 25 days.

This drastically brought down the risks to the security of the data, cut down costs due to engagement of multiple vendors and offered on-time completion.Somnetics once again went above and beyond, to make sure that their honoured customer was satisfied.