Content and data, in any form possible – documents, invoices, forms, engineering drawing, etc. is vital to the business functions it is associated with. Businesses cannot function without content, which in turn acts as a fuel to propel the business forward. But the downside of this is the sheer volumes of the content generated to support a business.
This calls for technology, one that stores effectively and reduces costs of storage; keeps track of all the information; allows version control, which is the process of saving different versions of a document and managing it; and many more.
i-doc DMS combined with some of the cutting edge services from Somnetics, that go complementary with it, not only covers all the features of a traditional content management suite but goes above and beyond to outperform its competitors with its versatile features.
Content Management Features of i-doc
A separate container for content and data
Multilingual content search and operations
Visual signage – ability to read barcode/QR code
Intelligent search with Fuzzy Logic
Integration capabilities – internal component and external applications
Smart Data Visualization for business insights (charts, metadata and images together)
The high performing search is extremely fast, retrieving thousands of files in milliseconds
Highly sensitive document can be locked or vaulted
The actions like upload, download, create or delete can permission-based from superuser level
Sharing access can be controlled over stipulated periods
Location and departments/discipline-based access control of documents (parameterised)
Parameterization of metadata for different document types
Saves user time through bulk uploading method
Supports PDF, MS-Office files, JPEG, TIFF, PNG, Audio, Video and AutoCAD file formats
Facility to make incoming PDFs from external sources searchable (OCRed)
The view, print, share, email rights can be attached with roles or hierarchy
Image files and associated index data can be uploaded in sync with each other
Capable of integrating documents/images captured from mobile app
Capable of mapping physical locators (room/cabinet/rack) of the documents being uploaded
Custom search allows file/folder/content-based search for given index criteria
Custom search has Fuzzy Logic option for content search
Activity trail showing all actions done by the users on a document with timestamp
Capability to upload as many versions of a document with all the available versions
Capability to attach as many related documents for an uploaded document
Ability to create memos with and in-built editor and save as searchable PDF, as per given template
Ability to scan and upload inward memos
Ability to capture inward emails, along with document attachments
Create outgoing memo against and incoming memo and vice-versa
Explore more features of i-doc
Features that help create document-centric workflows to eliminate redundancies and simplify processes
Features that enhance communication and collaboration to boost productivity
Features that enable i-doc to be a seamless multi-functional platform
Features that allow full control over the access of documents with a high level of encryption
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Som Imaging Informatics Pvt. Ltd., branded as Somnetics, is an ISO 9001:2015, ISO 27001:2013, ISO 20000:1-2011 and CMMI Level 3 certified organization that offers enterprise-class, affordable, end to end solutions for business process management, imaging, document management, and information management. Somnetics is an organization which has its full technical division engaging research and development of enterprise-class solutions for large organizations and SMEs.
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