Document Approval System
If you have been looking for an automated workflow process that solves all the hassles associated with getting a document approved, look no further.
i-doc brings to a one-stop-solution that makes the process of submitting, routing, reviewing, approving, tracking and collaborating hassle-free. To make this better, it works with a wide variety of document formats and meets the required organization standards by providing a full audit trail.
Let’s look at how this works:
- 1. Raising of approval request by the initiator:
- Types the necessary text which goes as the email content to the recipient
- Uploads the document (say, a proposal)
- Inputs metadata related to the proposal (say, Title, Party, Date of Proposal etc.)
- May attach other related documents for reference
- Submits the proposal for approval
- The system generates a task for the approver(s) in the workflow path. A notification is sent to each approver with the mail body containing the text by the sender, a link to be clicked to view the document and the download attachments for review.
- On logging in to the system, the approver gets the approval request in his pending task list. The request is to be opened and approved or rejected with relevant comments.
- On approval or rejection, the workflow continues to the next person in the path until the final approval is made. (In case of a parallel path, all approvers approve or reject in parallel and the workflow stops there.)
- On each approval or rejection, the initiator gets notified with the mail. Each notification is shown in the system and also in the initiator’s task box.
- In the system dashboard, a tracker is maintained to show all the actions made (actionee with timestamp) on the document during the approval process.
- The audit log report is also generated by the system.
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Som Imaging Informatics Pvt. Ltd., branded as Somnetics, is an ISO 9001:2015, ISO 27001:2013, ISO 20000:1-2011 and CMMI Level 3 certified organization that offers enterprise-class, affordable, end to end solutions for business process management, imaging, document management, and information management. Somnetics is an organization which has its full technical division engaging research and development of enterprise-class solutions for large organizations and SMEs.
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