Established in 2004, this client is a Utilities and Service Company that provides urban infrastructure services and specializes in township management services. It provides civic services in the areas of building and industrial construction, road construction and maintenance, design and planning consultancy for delivering physical planning, architectural and structural needs of modern townships and overall town planning.
Thousands of architecture drawings were maintained manually in a record room, many of which were very old with torn edges. These drawings belonged to projects of different disciplines and many drawings had multiple versions. Managing and handling these physical drawings and their respective records were very difficult and complicated. These drawings were also getting damaged with time and some of them were in very poor condition.
The best-suited imaging solutions to photograph worn out drawings and then convert them to PDFs was applied to maintain the quality of the drawing. The PDFs were then indexed as per their project location.
For drawings that could be scanned, Scanstream, the multi-tenancy workflow manager, was employed to integrate the scanned output with i-doc.
Most of the metadata of the drawings could be captured from the name of the drawing file, and the rest of the details could be added with the use of a form.
Digitization eliminated the risk of the drawings getting further damaged due to natural or man-made causes
The cost the client had to bear for maintenance of these physical records was greatly reduced
The drawings could now be viewed from i-doc from any selected location with most of the metadata displayed with the drawing list
Drawings could be located instantly with the ultra-fast search capabilities of i-doc
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