Legacy Case Files scanned, digitized and integrated with i-doc DMS to with Full Text Search features to help users find case files quickly and easily.
This client is among the leading global steel companies, its annual crude steel capacity across Indian operations is more than 13 metric ton per annum. The Legal Operations spread over 200 locations in India includes roughly 90 different courts and 120 customer departments. Hundreds of lawyers are involved with a large number of cases associated with the business across India.
The client had many old case files in the physical form, which weren’t included in their Legal Information System. These files occupied storage space spanning across many rooms, for many years and were under the risk of being damaged due to weathering. To add to it, locating these files for any purpose were very difficult as they weren’t appropriate indexed spread over a large physical space.
The vast volumes of legacy case files were digitized with a simple and fast scanning solution integrated with i-doc via Scanstream, a highly capable scanning management solution.
The entire process was designed in such a manner that metadata of the case files was captured with an automated process, thus minimizing manual effort.
The space required for storing physical files could be utilized for other productive processes after the digitization of physical case files
Risk of documents getting destroyed due to weathering or man-made causes was mitigated
The client saved on costs associated with storage and maintenance of physical files
The case records could be instantly searched with just the click of a button
Full Text Search support to search based on content which can be a sentence or part of a sentence in the Case Documents
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